October 6, 2015
Meeting Agenda
1. Call to Order -
Jeannette Moore, Chair of the Faculty2. Introductory remarks
Guests introduce themselves3. Announcements
Topics the committees are addressing are listed on the 2nd page of this agenda. Minutes from each meeting will be posted on the Faculty Senate website. b. See the 2nd page of the agenda each week for announcements of interest to faculty. The topic for the Oct 20th Fall Faculty Meeting & the agenda were approved yesterday d. Discussion on the proposed Drug and Alcohol Free Workplace regulation has been postponed until after further discussion in the Governance and Personnel Policy Committee4. Approval of the Minutes, Regular Meeting N3 of the 62nd Session, September 22, 2015
Darby Orcutt, Secretary of the Faculty5. Provost's Remarks and Q/A
Warwick Arden, Provost6. Faculty Ombuds Remarks and Q/A
Roy Baroff, NC State University Faculty Ombuds7. Enrollment 2025 Projections: Process and Updates
Duane K. Larick, Ph.D., Senior Vice Provost for Academic Strategies and Resource Management8. Old and New Business
Version 2 of draft document on Best Practice for Shared Governance; see Appendix A.9. Issues of concern
a. All ongoing Issues of Concern are listed on the Faculty Senate Website at: http://www.ncsu.edu/faculty_senate/ (fourth on the list of main links) b. New Issues of Concern (if any)10. Adjourn
NORTH CAROLINA STATE UNIVERSITY Faculty Senate Calendar and Announcements September 22, 2015
CALENDAR 10/13/2015 Committee meetings: ACADEMIC POLICY COMMITTEE - Sarah Ash and Alton Banks, Co-Chairs 3:00 pm in 210 Dabney on Tuesday, 10/13/2015- IOC 1411c: Faculty involvement in process of degree consolidation
- b. IOC 1508a: Faculty Governance of Curricula and Courses [current main topic]
- SenIssue7: Disability Services (burdens placed on faculty)
- Proposed Drug and Alcohol Free Workplace regulation for NC State University employees
- b. Faculty Grievance & Non-Reappointment Working Group
- Faculty Senate representation: Do faculty who are now in University College remain in the
- d. Sen.Issue1: Faculty duties support people once did
- SenIssue6: Number of NTT/adjunct/temporary faculty & trends; also TT faculty trends
- IOC 1507a: Phones & Internet Cost Hikes to Departments [current main topic]
- b. IOC 1508b Loss of Faculty/Staff parking in the North Hall lot c. SenIssue8: Policies and progress on sustainability
- d. Physical Environment Committee; concern that it does not meet
- Extension, Engagement, and Economic Development (EEED) is searching for images w/ short
- There will be a Data Security for Researchers panel discussion on Friday, 30 as part of "Protect the Pack - Secure NC State" http://oit.ncsu.edu/safe-computing/csam-2015 . October is National Cyber Security Month.
Executive Summary
1. Call to Order
Chair Moore, called the fourth meeting of the sixty-second session of the NC State Faculty Senate to order at 3 p.m.2. Introductory Remarks
Chair Moore asked all visitors to introduce themselves.3. Announcements
The Chancellor announced in his address that beginning Fall 2016, children of all faculty and staff at NC State will receive $2,000 tuition scholarships if they attend NC State University. The Fall General Faculty meeting is scheduled for Tuesday, October 20th at 3 p.m. in the west wing auditorium of DH Hill Library. The discussion on the proposed drug and alcohol free workplace regulation has been postponed. Senator Beth Fath has accepted the appointment to serve on the Holladay Medal for Excellence Committee. Chair Moore stated that the current main topic that is being discussed in each committee is listed on the second page of the agenda. Future topics for discussion are also listed. The topic for the General Faculty meeting is “The Future of Our University in a Rapidly Changing Environment.”Other Announcements
Chair Moore announced that Extension, Engagement and Economic Development is searching for images with short descriptions of outreach, engagement, service learning, service and traditional extension. There will be a Data Security for Researchers panel discussion on Friday, October 30, 2015 and this is part of “Protect the Pack, Secure NC State.”4. Approval of the Minutes, Meeting No. 3, September 22, 2015
Secretary Orcutt moved approval of the minutes for regular meeting number 3 of the 62nd session of the NC State Faculty Senate. The minutes were approved.5. Remarks from Provost Arden
Provost Arden reported that there is a budget from the state, but there is still not one at the university level. This year for the UNC system there will be about $17 million management flexibility cuts to the operating budget, which translates to about a $3.5 million cut for NC State. Provost Arden reported that there are some items of concern in the second year of the biennium budget. The system-level cut is around $49 million and currently the cut in the second year is projected to be more than this year. Another item to be concerned about in the second year of the budget is the state funding of development operations. Provost Arden stated that he is also concerned about salary increases. The legislature is giving everyone a one-time bonus of $750.00 in December, but he and the Chancellor would like to do a merit program for EPA employees of the university. Provost Arden reported that his priorities over the next two weeks are to work through how they are going to handle the $3.5 million flexibility cut and how they are going to handle the merit reallocation program. Provost Arden reported that the ongoing searches are going well.6. Faculty Ombuds Remarks and Q/A
Roy Baroff, NC State Faculty Ombuds gave an overview of what the Faculty Ombuds office does, which includes what his role is at NC State University , what he has been doing since his arrival on December 1st, and a new initiative from the Faculty Ombuds Office. He also provided a one page office update to the faculty.7. Enrollment 2025 Projections: Process and Updates
Vice Provost Larick gave an overview of enrollment planning and the Enrollment Planning Committee. He stated that the Enrollment Planning Committee is a very inclusive committee. The committee is made up of about 22 people and the functions of the committee are three roles: Dr. Larick stated that a few years ago the Enrollment Planning Committee was charged with and completed the task of creating for the first time a long term enrollment plan. In 2010 they created a 2020 enrollment plan, a ten year plan that was strategic in nature. It had both a narrative that talked about the direction that the university should go in enrollment and it also talked about specific targets. The committee is in the process of looking at that 2020 plan and trying to extend that out to 2025. The next piece is a regular biennial plan. Dr. Larick stated that for enrollment funding purposes they submitted to the State of North Carolina through UNC General Administration then to the Legislature a two year biennial plan. Dr. Larick stated that the third piece will be done in the middle of the year, so as of September 10th they received census numbers for Fall 2015. He noted that there is a very short window of time in which they will have the opportunity to take that data and submit a potential change in the projected enrollment for Fall 2016.-
8. Old and New Business
9. Issues of Concern
Chair Moore reported that three additional issues of concern have come in and all three will go to the Executive Committee for review.10. Adjourn
The meeting adjourned at 4:21 p.m.Meeting Minutes
Present: Chair Moore, Past Chair Zonderman, Secretary Orcutt, Parliamentarian Lubischer; Provost Arden; Senators Ange-van Heugten, Argyropoulos, Ash, Auerbach, Banks, Bernhard, Bird, Bullock, Bykova, Byrnes, Fath, Fleisher, Gunter, Hergeth, Huffmann, Kathariou, Laffitte, Moore, Pearce, Sannes, Silverberg, Smith McKoy, Steer, Williams Excused: Senators Cubbage, Perros, Porter, Scearce Absent: Senator: Bartlett, Davidian, Devetsikiotis, Smith, Sotillo, Spontak Guests: Katharine Stewart, Vice Provost for Faculty Affairs; Duane Larick, Senior Vice Provost for Academic Strategy & Resource; Roy Baroff, Faculty Ombuds
1. Call to Order
Chair Moore, called the fourth meeting of the sixty-second session of the NC State Faculty Senate to order at 3 p.m.2. Introductory Remarks
Chair Moore asked visitors to introduce themselves.3. Announcements
The Chancellor announced in his address that beginning Fall 2016, children of all faculty and staff at NC State will receive $2,000 tuition scholarships if they attend NC State University. The Fall General Faculty meeting is scheduled for Tuesday, October 20th at 3 p.m. in the west wing auditorium of DH Hill Library. The discussion on the proposed drug and alcohol free workplace regulation has been postponed. Senator Beth Fath has accepted the appointment to serve on the Holladay Medal for Excellence Committee. Chair Moore stated that the current main topic that is being discussed in each committee is listed on the second page of the agenda. Other topics that they will discuss in the future are also listed. The topic for the General Faculty meeting is “The Future of Our University in a Rapidly Changing Environment.”Other Announcements
Chair Moore announced that Extension, Engagement and Economic Development is searching for images with short descriptions of outreach, engagement, service learning, service and traditional extension, so if anyone has photos that they would be willing to share the contact information is provided. There will be a Data Security for Researchers panel discussion on Friday, October 30, 2015 and this is part of “Protect the Pack, Secure NC State.” There is a web link for more information on Cybersecurity Month.4. Approval of the minutes, Meeting No. 3, September 22, 2015
Secretary Orcutt heard a motion and second for approval of the minutes for regular meeting number 3 of the 62nd session of the NC State Faculty Senate. The minutes were approved.5. Remarks from Provost Arden
Provost Arden reported that there is a budget from the state, but there is still not one at the university level. This year for the UNC system there will be about $17 million management flexibility cuts to the operating budget, which translates to about a $3.5 million cut for NC State. He will work with the Interim Vice Chancellor for Business and Finance to determine how to absorb most of the cut and not pass it down to the units. Provost Arden reported that there are some items of concern in the second year of the biennium budget. The system-level cut is around $49 million and currently the cut in the second year is projected to be more than this year. Provost Arden stated that another item to be concerned about in the second year of the budget is the state funding of development operations. The university’s share of that would be about $6 million. He said, we have more of our fund raising enterprise on state funds than any other institution. We raise close to $12.00 for every state dollar spent on development. He noted that there are not many places where the state gets a 12 to 1 return on their investment, but either way this legislation would limit all state investment and development to $1 million per campus/university, so for NC State that is about a $6 million cut. Provost Arden stated that if all of those things come down next year, it could make it a little tough, since we already know that our projections on enrollment will not provide as much new enrollment money as this year. Provost Arden stated that this year’s budget is about the best budget that we have had in the seven years he has served as Provost. He said next year if it stays the way it’s programmed now, we will be significantly worse off than this year instead due to the combination of less new revenue through enrollment and the cut to development. Provost Arden stated that another issue to be concerned about this year is salary increases. The legislature is giving everyone a one-time bonus of $750.00 in December, but he and the Chancellor would like to do something of a merit program for EPA employees of the university. Provost Arden stated that there is no allocation from the state to do this, so they will have to find resources internally. He noted that it is always a tough call because he and the Chancellor are very committed to move faculty salaries forward, but by the time this gets down to the department level there are not a lot of operating funds, so this is often at the expense of vacant faculty lines and graduate student support, which is deeply troubling. Provost Arden stated that he would be working with the Interim Vice Chancellor for Business and Finance to see how much of a merit reallocation process they can do. He explained that each 1% merit increase for EPA employees for the state portion will cost about $3.1 million, so a 2% program would be $6.2 million on state funds that we would have to identify. Provost Arden stated that his priorities over the next two weeks are to work through how we are going to handle the $3.5 million flexibility cut and find out how we are going to handle the merit reallocation program. Those are the big ticket items that we have to get done. Provost Arden stated that as we work through the merit program we are getting very late in the year. Last year a merit program was done and it was retroactive back to July. The further you get into the year it becomes very difficult to find funds to reallocate at the departmental level, so there is a possibility that we may do a program and make it effective January, which would ease the burden on departments this fiscal year and would give us time, because it would be an ongoing process. Provost Arden reported on the ongoing searches for the university. He stated that the searches are going well. There is a very h3 pool of candidates for Charlie Leffler’s position. The searches for Textiles and Management deans are progressing very well. They have also kicked off a dean search for Education and are about to form a committee to develop a search for Dean of the College of Design as well as the search for Joanne Woodard’s replacement in Institutional Equity and Diversity.6. Faculty Ombuds Remarks and Q/A
Roy Baroff, NC State Faculty Ombuds gave an overview of what the Faculty Ombuds office does, which includes what his role is at NC State University , what he has been doing since his arrival on December 1st, and a new initiative from the Faculty Ombuds Office. He also provided a one page office update to the faculty. Baroff stated that in terms of what this office does, in short, think about the last conflict or concern that you have had or a family member or a colleague have had. Typically that person went to someone to get some help or advice. Baroff said, to some extent he is your second head, the brain to help you think through issues of concern, to help you solve conflicts at an informal level. He noted that he is not an employee of NC State, but an independent contractor and that sort of helps to keep him independent and separate. Baroff stated that it is confidential when people contact him. There are few exceptions, which are if there is imminent risk or serious harm to others or information about abuse and neglect, which under North Carolina law are required to be reported. He said sometimes people want him to disclose that they have contacted him because they need help with a situation. Other than that any contact with him is off the record and he is not required to report to others in the university that you have contacted him. Baroff stated that he is not part of any formal processes on the university campus and he doesn’t participate in any formal processes. His goal is to help people resolve things at an informal level. He stated that he is neutral and impartial, so while you may go to someone for help, they may tell you what they think about your problem or your situation. He said he is going to help you analyze and will bring 30 years of experience as a mediator, lawyer, and adjunct professor. Baroff stated that he has spent the better part of his career trying to help people resolve problems and thinks of himself as a conflict resolution professional. He said he is now the university’s and that is the second role that he plays, which is to be sort of the eyes and ears in a place where faculty members can surface issues of concern while still maintaining and protecting confidentiality. Baroff stated that if he hears from enough faculty members that a certain policy, regulation, or rule is giving them some difficulty, he is in the position to forward that either to the Provost’s Office or the Vice Provost for Academic Affairs’ office. Baroff said he is going to try to ask the university to consider and think about issues that are brought to him that people feel are larger for the university as a whole. Baroff noted that the Ombuds office is located in an off-campus location where there is free parking. The address is 112 Cox Avenue, Ste. 213 Raleigh, NC 27605 (919) 542.2575 Baroff stated that an office charter has been developed and that as part of the General Faculty meeting they will have a signing event that lays out the overarching direction of the office and how it’s going to do its work. There is also a website that is operational at facultyombuds.ncsu.edu. Baroff stated that he has been meeting with faculty individually, and across campus by attending faculty meetings. He urged the faculty to invite him to attend their meetings if he has not already done so. Baroff handed out a poster “The Faculty Ombuds Office Poster” and asked each senator to post it on their bulletin boards. The poster is also available on the web site for downloading. Baroff reported that so far he has opened 39 cases. The general statistics for an ombuds office is one to four percent of a population, so with NC State’s faculty population of about 2400 he is over 1 percent. The goal is not so much numbers as it is providing services to people and the university as a whole. He stated that in terms of the presentations, he has reached close to 1000 people through various meetings. Baroff noted that most people contact him via telephone or email. If you email through your NC State email address there is a record. If you prefer not to have a record, contact him with an outside email account or telephone. Baroff stated that his goal with this initiative is to determine how he can help faculty colleagues to be hard on problems, disagree on things, be soft on the people, and to be civil. Questions and Comments Past Chair Zonderman commented that there has been some literature about how civility has been used on some campuses to enforce so-called political correctness and on other campuses actually trying to squelch critical arguments on both the right and the left. You phrased it well when you said “don’t stop being critical in the work that you do and arguing tough problems, but go easy on people sort of in personal relations.” I think that is something we need to think hard about. I have been reading about some other Chancellors that have sort of put out these “talk nice to everybody all the time” campaigns. At a university what does that means? Baroff stated that this is not a new concept and some may be familiar with Roger Fisher’s “Getting to Yes” where part of the theme is to think about problems in people as both connected and separate. I’m a firm believer that conflict is this neutral energy force that can be negative and can be positive because we can have fights and wars and battles and we can also have catalyst, opportunity, change, and growth and the key that these guys were saying and what I have learned is, can we fight hard on the problem, disagree elegantly if you can and still be civil, polite, and cordial even when you vehemently disagree with someone on the content of the problem. That is what they started in motion and that is really the theme and it should fit with your concern that it is not about squelching any point of view and it is not designed to squelch critical thinking or controversial topics. The idea would be is there a way to do that and still be civil, polite, and cordial with the person you h3ly disagree with. Senator Fleisher stated that he is curious and would like to know who Mr. Baroff’s employer is. Baroff responded that he is an independent contractor. He stated that he has had his own dispute resolution practice for the last 15 years. He is a lawyer and he is a professional mediator. He is also an arbitrator for the American Arbitration Association, for the Financial Industry Regulatory Authority, so he does security arbitrations. Senator Fleisher asked Mr. Baroff, where does his salary come from? Baroff responded that he is paid from the Provost’s office.7. Enrollment 2025 Projections: Process and Updates
Vice Provost Larick gave an overview of enrollment planning and the Enrollment Planning Committee. He stated that there is an Enrollment Planning Committee and it is a very inclusive committee. The committee is made up of about 22 people and the functions of the committee are three roles: Dr. Larick stated that a few years back the Enrollment Planning Committee was charged with and completed the task of creating for the first time a long term enrollment plan. We had in 2010 created a 2020 enrollment plan. So, a ten year plan that was strategic in nature; it had both a narrative that talked about the direction that the university should go in enrollment and it also talked about specific targets. The committee is in the process of looking at that 2020 plan and trying to extend that out to 2025. We used to be asked by General Administration to do that on a two year basis but we haven’t done it for a while. That plan is important to help the institution direct our strategic behavior in investments. As an example, one of the tenets of that 2020 plan has been that we would try to grow doctoral enrollment. And given that charge, then the university has been able to look at how we invest money more effectively to make that happen. An example of that would be the Provost’s Fellow Program, where the Provost is now funding this year, 65 doctoral fellows for the first year, spread across multiple departments across all colleges participating in that program, with an initiative to try and grow that to 100 students. So, we have a strategic plan that says we should grow doctoral numbers. We make strategic investments to make that happen, so that is part of that 2025 enrollment plan. Another piece of that would be university operations. That helps the Director of Housing understand what type of housing we might need over the next ten years and it also helps the University Architect to get information about student numbers because that information would then feed into the master plan for the university. So the narrative of the 2025 plan certainly helps us with the strategic investments and strategic behaviors. The next piece is a regular biennial plan. For enrollment funding purposes we submit to the State of North Carolina through UNC General Administration then to the Legislature a two year biennial plan. We are currently in the first year of our 15-16, and planning for the second year of that biennial plan. We submitted a plan last year for this fall and spring and next fall and spring. This time next year we will be submitting a two year plan for 17-18, 18-19 and it’s that enrollment projection that dictates the enrollment increase or decrease funding that we would get from the State of North Carolina, assuming the Legislature funds it, which they have for this year. The third piece that we do would be in the middle year, so as of September 10th we received our census numbers for Fall 2015 and we have a very short window of time that we have the opportunity to take that data and submit a potential change in our projected enrollment for Fall- So, when we submitted a two-year plan last year, we didn’t have today’s student enrollment to influence that plan; we get that enrollment and we have the opportunity to submit our projections for how what happened Fall 2015 might change Fall 2016. The memo clearly says we have a chance to submit our projections as to what might happen, but there is no guarantee that our funding model will be changed associated with that projection. My interpretation is that if we submit something grossly larger than what we had asked for in a two year state budget we may not get it.
8. Old and New Business
Version 2 of the draft document on Best Practice for Shared Governance; see Appendix A. Chair Moore stated that the Executive Committee reviewed the document and considered all the input from the senators on suggested changes. Chair Moore explained the changes that had been made by the committee. A motion passed with unanimous support to adopt the document.9. Issues of Concern
Chair Moore stated that three additional issues of concern have come in and all three will go to the Executive Committee for review.- The first issue is already being discussed as part of an existing issue of concern. The
- Senator Byrnes submitted an issue of concern: he thinks there should be some type of emergency training and instructions in classrooms for faculty in case an emergency situation arises.
- Former Senator Ed Funkhouser submitted an issue of concern related to whether international students are going through agents to be placed at the university.