Table of Contents
Article I (Mission) | Article II (Agenda) | Article III (Meetings) | Article IV (Minutes) | Article V (Communications) | Article VI (Officers of the Faculty Senate) | Article VII (Committees) | Article VIII (Attendance) | Article IX (Amendments)
THE FACULTY SENATE
The Faculty Senate meets regularly at 3:00 p.m. on alternate Tuesdays during the academic year. The agenda and place for each meeting are published in advance on the Faculty Senate web site.
All meetings of the Faculty Senate shall be open to the public except as provided in the Faculty Senate Bylaws, Article III, Section 4, a-b-c.
Members of the General Faculty and directly elected general officers of Student Government are specifically invited to attend Faculty Senate Meetings. Minutes of each Faculty Senate meeting are available on the Faculty Senate web site. A printed copy of the minutes is available in the Faculty Senate Office.
Initial communications from members of the General Faculty requesting information or action by the Faculty Senate should be addressed to the Chair, Faculty Senate, 2319 D. H. Hill Library, Box 7111 (firstname.lastname@example.org or 515-2279).
Within the provisions of Article VI of the General Faculty Bylaws, the organization and procedures of the Faculty Senate are established in the Faculty Senate Bylaws.
FACULTY SENATE BYLAWS
Revised: February 23, 2016 (Article II, Section 1: Article IV, Section 2, 3, 4: Article VI, Section 1, 2: Article VII, Section 2: Article VIII, Section 1, 2)
Revised: October 22, 2013 (Article VI, Section 4)
Revised: August 27, 2013 (Article I, Section 4: Article III, Section 3)
Revised: November 29, 2011 (Article VI, Section 7 added (Office of Parliamentarian)
Revised: April 30, 1996
Revised: April 8, 2008
The North Carolina State University Faculty Senate is the sole, all-campus, faculty-elected, representative, and deliberative policy proposing body of the University. As such, the Faculty Senate assumes an active role in the University governance system through its responses to committee reports and its policy resolutions which are presented to the University administration for acceptance and implementation.
Section 1. The Faculty Senate shall participate in University governance in four ways:
- Consultative–The Faculty Senate may discuss with or provide information to any administrator with authority and responsibility for a decision.
- Advisory–The Faculty Senate may recommend policies to any administrator who is authorized to make a decision.
- Shared Responsibility–The Faculty Senate may make policy recommendations to the Chancellor, Provost and Vice Chancellors (see section 2 below). If the Faculty Senate and the administrator disagree then they or their representatives must confer in an attempt to resolve the differences. Any failure to resolve must be addressed by the Chancellor and communicated in writing.
- Delegated Authority–The Chancellor or an authorized designee may delegate authority to the Faculty Senate on specified matters.
Section 2. The Faculty Senate shall have shared responsibility or delegated authority in matters that affect the University’s academic operations of teaching, research, extension, and outreach.
Section 3. The Faculty Senate may have a consultative or an advisory role in all other matters concerning the mission, welfare, and performance of the University.
Section 4. All actions taken by the Faculty Senate shall be considered as actions taken for the General Faculty and in no case as actions of an autonomous body. The Chair of the Faculty, the Faculty Senate Executive Committee, and the Faculty Senate have the power to call special meetings of the General Faculty.
Section 5. The Faculty Senate may, in addition, report the views and the collective wisdom of the General Faculty on issues related to the University or education, to whatever audience it deems appropriate.
Section 6. The Faculty Senate is established by the General Faculty and operates with the authority set forth in the provisions of the General Faculty Bylaws.
Section 1. The agenda for each meeting of the Faculty Senate shall be prepared by the Executive Committee, consisting of the Chair of the Faculty, the Chair-Elect or Past Chair of the Faculty (whoever is in office), the Associate Chair (formerly called Secretary) of the Faculty Senate, and eight members of the Faculty Senate.
Although the Executive Committee does not have the responsibility of initiating Faculty Senate action, it shall have the responsibility of developing long-range plans for Faculty Senate activities and shall act for and represent the Faculty Senate, as authorized by the Faculty Senate, while the Faculty Senate is not in session. The Executive Committee shall be responsible to and shall make periodic reports of its activities to the Faculty Senate. The Chair and Associate Chair of the Faculty Senate shall be the Chair and Associate Chair of the Executive Committee.
Section 2. Any member of the Faculty Senate may place an item on the agenda by submitting a written request to the Chair of the Faculty Senate.
Section 3. The agenda for all Faculty Senate meetings shall be published on the Faculty Senate web site in advance of the meetings, and shall be followed unless set aside by a two-thirds majority of those present.
Section 4. Upon introduction, each issue may be referred to the appropriate University or Senate standing or ad hoc committee for consideration regarding final action. This committee shall be responsible for making a formal recommendation to the Faculty Senate. Discussion on the original introduction should be restricted by the Chair to questions of clarification, elaboration, or understanding.
All reports and recommendations from University committees and Senate standing or ad hoc committees concerning the University’s academic operations of teaching, research, extension and outreach shall be submitted to the Faculty Senate and simultaneously to the appropriate administrator. The Executive Committee will select the committee reports and recommendations to be placed on the agenda of the Faculty Senate. If the Executive Committee fails to schedule the consideration of a report or recommendation at the next Faculty Senate meeting after the University, Faculty Senate standing or ad hoc committee has reported, or if a member of the Faculty Senate does not bring it up at the next meeting, the appropriate administrative officer may proceed to act without Faculty Senate input. The Faculty Senate may approve or disapprove a report or recommendation, either in whole or in part, or may withhold action while requesting additional study by the reporting committee, or by the Faculty Senate. The Faculty Senate may take no more than two meetings to determine its course of action. The Chair of the Faculty will inform the appropriate administrator of the status of Faculty Senate actions on committee reports and recommendations.
When a committee report is placed on the Faculty Senate agenda and presented, the Faculty Senate automatically receives the report and no further action is necessary (i.e., for information only). If the Faculty Senate wishes to adopt a committee report, a motion to do so must be made and, if passed, indicates that the Faculty Senate adopts the entire report. The Faculty Senate may adopt, amend, or fail to adopt any recommendation made by a committee in its report.
Faculty Senators who serve as liaisons to University Committees will prepare written reports for the Senate each semester. The liaisons may report at any time on matters of importance to the faculty.
Any new matter except resolutions of respect, commendation, or regret shall not be acted upon at the same session in which it is introduced, except by consent of two-thirds of those present. Committee reports for Faculty Senate action shall be submitted to each Senator at least three days prior to the meeting date on which the committee’s report will be discussed.
Section 5. The published agenda for all Faculty Senate meetings shall include an invitation to members of the general faculty to attend Faculty Senate meetings.
Section 1. The Faculty Senate shall meet regularly during each academic year at 3:00 p.m. The first meeting of each semester will be the Tuesday following the first day of classes. Thereafter, the Faculty Senate will meet at 3:00 p.m. on alternate Tuesdays during each semester.
Section 2. Any regularly scheduled meeting of the Faculty Senate may be canceled by unanimous approval of the Executive Committee provided that no matters have been submitted to the Executive Committee for that particular meeting and provided that notice of the cancellation is made to the university community.
Section 3. Special meetings of the Faculty Senate may be called by the Chair of the Faculty, by the Faculty Senate’s Executive Committee, or by one-fourth of the Faculty Senate members in written petition to the Chair.
- All meetings of the Faculty Senate shall be open to the public except when matters of a confidential nature are being discussed.
- The number of observers at each meeting may be regulated by majority vote of a quorum of the Faculty Senate consistent with the requirements for space and order.
- The presiding officer of the Faculty Senate shall exercise the prerogative for maintaining order by arranging for the ejection of observers who, as the result of a majority vote of a quorum of the Faculty Senate, are found to be disruptive to the proceedings.
Section 5. Announcement of the annual schedule of meetings of the Faculty Senate shall be posted on the Faculty Senate web site.
Section 6. A majority of the membership shall constitute a quorum to conduct business.
Section 7. Voting in the Faculty Senate shall be by voice vote, except that the presiding officer or any member may request a vote by division, secret ballot or roll call. In the case of a request for a secret ballot or roll call vote, the chair will ask for general consent. When a vote by division, roll call or secret ballot is taken, the record of the vote shall be entered in the minutes.
Section 8. The presiding officer of the Faculty Senate shall have a vote only to break a tie vote.
Section 9. Unless otherwise provided for by Faculty Senate action or Bylaws, the most recent edition of Robert’s Rules of Order shall be the basis of parliamentary procedure in the Faculty Senate.
Section 1. The minutes of Faculty Senate meetings shall be complete to the extent that they contain the essence of all viewpoints expressed and a report of actions rejected as well as actions approved, with a record of the vote when a count is made.
Section 2. The Associate Chair (formerly called Secretary) of the Faculty Senate shall cause the minutes to be made immediately and openly available to all members of the University community.
Section 3. The Associate Chair of the Faculty Senate shall maintain an official file of the minutes of Faculty Senate meetings in the Faculty Senate office. A copy of the official minutes of Faculty Senate meetings shall be sent to the Provost
Section 4. The Associate Chair shall place a copy of the official minutes of Faculty Senate meetings in the University Archives in D. H. Hill Library.
Section 1. All actions of the Faculty Senate shall be made known as soon as possible to the faculty. These communications will be made, for the most part, through the Faculty Senate minutes
, or special notices.
Section 2. The Faculty Senate shall consult with the Chancellor on all formal resolutions adopted by the Faculty Senate before giving them general publicity. It reserves the right, however, to act without clearance through the Chancellor should the occasion arise. When general publicity is to be given to Faculty Senate action, this shall be the responsibility of the Chair unless otherwise directed by the Faculty Senate. Formal resolutions and communications which may be addressed to the President of The University System or the Board of Trustees may be sent directly to the persons concerned with or without consulting the Chancellor.
Section 3. At the first session of each term of the Faculty Senate, the Chair of the Faculty shall report the status of resolutions which were passed in the previous year.
Officers of the Faculty Senate
Section 1. The officers of the Faculty Senate shall be Chair of the Faculty, Chair-Elect or Past Chair (whoever is in office) of the Faculty, and the Associate Chair (formerly called Secretary). The Chair of the Faculty will serve a two-year term. A Chair-Elect will be elected prior to the second year of the Chair’s term. The one-year term of the Chair-Elect will serve as a training period for the responsibilities to be assumed.
- The Chair-Elect or Past Chair (whoever is in office) and the Chair of the Faculty Senate during their terms in office automatically shall become voting members of the Faculty Senate without college, school, or constituency representation. If the Chair-Elect is serving as an elected Faculty Senator, an election shall be conducted to select a replacement.
- The Chair-Elect of the Faculty, during the preceding year, automatically succeeds to the office of Chair of the Faculty and shall assume office on July 1. An individual may serve as Chair of the Faculty only one regular term in any period of four consecutive years of membership in the Faculty Senate.
- In the event of the resignation or incapacity of the Chair of the Faculty during the term of office, the Chair-Elect of the Faculty becomes Chair of the Faculty. In the event of a vacancy in the office of the Chair of the Faculty, the Chair-Elect of the Faculty will succeed and fill the unexpired term as well as his/her own two-year term. If there is no Chair-Elect of the Faculty, the Associate Chair of the Faculty Senate will succeed. An election will take place immediately for a new Chair-Elect of the Faculty who will take over as Chair of the Faculty for a two-year term on the ensuing July 1.
- An individual may serve as Associate Chair only one regular term in any period of four consecutive years of membership in the Senate. The Associate Chair of the Faculty Senate will serve a two-year term concurrent with the Chair of the Faculty. The Chair of the Faculty and the Associate Chair will share in the responsibility of conducting the business of the Faculty Senate. The Associate Chair shall be elected by the Faculty Senate from its own membership.
- Serving a fractional term as an officer of the Senate will not disqualify a person for re-election.
- Any officer (Chair, Chair-elect, Past Chair, Associate Chair or executive committee member) may be removed from office for failure to perform the specified duties of the office or for behavior incompatible with the status or duties of the office. The removal process is initiated when 10 faculty senators sign a petition calling for the removal of the officer and forwards the petition to the Chair or Associate Chair of the Senate. This proposed action will then be placed on the next Faculty Senate agenda. At the meeting in which the item is considered, the faculty senators who presented the petition will state their charges and the officer will be allowed to rebut the charges. A 2/3 vote of the Faculty Senate is necessary to remove the officer.
- Should an officer leave the University or be rendered incapable of serving because of illness or disability, the officer may be removed or be temporarily relieved of his/her duties. In such a case, the Executive Committee may recommend to the Faculty Senate that the officer be removed or be temporarily relieved of duties until he or she can satisfactorily resume these duties. The recommendation regarding the officer will be placed on the Faculty Senate agenda. At the meeting in which the item is considered, the Executive Committee will state their reasons for their recommendation and the officer will be allowed to respond. A 2/3 vote of the Faculty Senate is necessary to approve the recommended action.
Section 2. The election of Associate Chair of the Faculty Senate shall take place at the last regular meeting in the month of March in the second year of the term of the Chair of the Faculty. Each Senator may nominate one candidate for Associate Chair from the membership of the Faculty Senate. The top four nominees shall be included in a run-off election to narrow down the field of candidates to the top two whose names shall be placed on final ballots for Associate Chair.
Section 3. The Chair-Elect of the Faculty shall be nominated and elected by ballot in the following manner:
- Each Senator may nominate one candidate for Chair-Elect from the General Faculty.
- The top four nominated under paragraph (a) shall be included in a run-off election conducted by the Faculty Senate to narrow down the field of candidates to the top two whose names shall be placed on final ballots for Chair-Elect. In the event of ties, a run-off election will be held to determine the names to be placed on each ballot.
- The Chair-Elect will be elected by the General Faculty from a slate of two members of the General Faculty nominated by the Faculty Senate. This election will occur in April of the first year of the term of the Chair of the Faculty. The candidate receiving a simple majority of the votes cast shall be elected Chair-Elect.
Section 4. Any Senator who resigns or is on leave for more than one semester shall be replaced in the following manner: the Chair of the Faculty, in consultation with the remaining Senators from the College, shall appoint a replacement from within that College for the remainder of the Senator’s term, or until the return of the Senator on leave.
Section 5. The responsibility of newly elected officers shall begin on July 1.
Section 6. When the Faculty Senate is requested by an individual or a group to elect faculty to serve on committees outside the Faculty Senate, and it is determined that Faculty Senate action is appropriate, then the Faculty Senate shall follow these procedures:
- The Chair of the Faculty shall announce such at least two weeks before the date of the election and shall invite nominations from the general faculty.
- Senators will be permitted to make nominations from the floor.
- Run-off elections will be held to narrow down the field of candidates to double the number of positions to be filled. In the event of ties, a run-off election will be held to determine which of the nominees tied shall be placed on the final ballot. All elected must receive majority votes.
Section 7: There shall be a Parliamentarian, who serves at the pleasure of the Chair and is not a member of the Senate. The Parliamentarian will be chosen by the Chair, with the approval of the Executive Committee.
Section 1. The Faculty Senate may establish, and dissolve as needed, Standing Committees.
Section 2. There shall be an Executive Committee of the Faculty Senate. The Executive Committee will be comprised of eight members of the Senate plus the Chair of the Faculty, Chair-Elect or Past-Chair (whoever is in office) and the Associate Chair (formerly called Secretary) of the Faculty. The Provost serves as a non-voting member of the Executive Committee. The Chair of the Faculty shall serve as Chair of the Executive Committee.
Section 3. All Senators who will be in their second-fourth year of service are eligible to stand for election as members of the next year’s Executive Committee. At last meeting of a Senate session, each out-going senator will select six (6) names, unranked, from the list of eligible senators. The leading twelve (12) persons from that list who are willing to serve shall constitute the nominees for the Executive Committee.
The incoming senators shall select six members from the slate of eligible candidates. The Senators receiving the highest number of votes will serve on the Executive Committee. The Chair of the Faculty will select the last two members from the six remaining nominees.
The Chair of the Faculty will name Chairs of the standing committees from the members of the Executive Committee, and name members to each committee.
Section 4. The Faculty Senate may establish ad hoc committees, appointed by the Chair of the Faculty, as needed. Such committees shall serve until their duties are officially terminated.
Section 5. A Conference Committee will be constituted to meet with the administration to attempt to resolve differences on Faculty Senate recommendations that are not approved or disapproved in their entirety. A Conference Committee shall include the elected officers of the Faculty Senate, the Chair of the committee reporting to the Faculty Senate, or that Chair’s designated representative, and possibly other faculty members who, in the opinion of the Faculty Senate officers, would be particularly knowledgeable about a specific recommendation. Faculty Senate action on all Conference Committee recommendations is required.
Section 1. The Associate Chair (formerly called Secretary) shall keep a record of attendance at all meetings and enter it in the minutes.
Section 2. At the end of each semester the Associate Chair shall give the Chair of the Faculty a summary of attendance of each Senator during the semester.
Section 3. The Faculty Senate may take any action it considers appropriate for excessive absenteeism.
Section 1. Proposed amendments to these Bylaws shall be placed on the agenda as provided in Article II of these Bylaws.
Section 2. Approval of an amendment to these Bylaws shall require an affirmative vote of two-thirds of those members present.